Helpful Hints on Organizing Your Wedding Day Photo Schedule

DSCF2577-2We don’t consider ourselves wedding planners nor do we market ourselves as such. However, over the last 4 years of doing wedding photography, we’ve helped plan our fair share of weddings. So, with that said, we’d like to share some of the things that we’ve learned along the way.

1. Think about the small things.

Over the years, we’ve noticed that the small things will be missed if they are not planned for accordingly. Here are a few suggestions to think about:

  • Keep your getting ready space clutter-free for your photos.
  • Ask your hair dresser and make-up artist how long they will need per person and leave extra time in case they run over.
  • Have your bridal party dressed before getting in your dress so they’ll look nice for the photos. This includes the mother of the bride as she will most likely be helping you get ready, too.
  • If you want your flowers (bouquets & boutonnieres)  in your pictures, make sure they are delivered early enough and at the right location to be in the photos.
  • Get the photo/video regulations from your venue early. Some locations limit what your photographer/videographer can do.
  • Make sure your bridal party is evenly spaced when coming down the aisle or they’ll be hard to photograph.
  • Remind the officiant to let your guests know where to go from the ceremony. This is a good time to direct family to their picture location, too.
  • Try your best to keep multiple locations together. If they are not, make accommodations in your schedule for drive time.

2. Timing is everything.

Wedding days tend to be rush, rush, rush! Trying to get that last minute thing accomplished before walking down the aisle leaves everyone a little stressed which can show on faces which, in turn, shows in pictures. If you don’t want to look stressed or rushed in your photos, do as much as possible before the actual day and leave extra time in your schedule as a buffer.

Here is a rough idea of how much time (minimum) your photographer will need on your wedding day.

  • Girls Getting Ready- 1.5 hrs.
  • Bride Getting in Dress- 15-30 mins.
  • Guys Getting Ready- 30-45 mins.
  • Girls Portraits- 30-45 mins.
  • Guys Portraits- 30-45 mins.
  • Sneak Peek or First Look- 30-45 mins.
  • Bride & Groom Mini Session 20-30 mins.
  • Family Formals- 30-45 mins.

3. Assign tasks to people.

If you’re not hiring a wedding director or wedding planner, then it’s always a good idea to give people something to do on your wedding day. This way all tasks won’t fall on your shoulders.  Assign small tasks to multiple people, and let them know well before the wedding day in writing. They are more likely to remember if they have something in writing.

Here are a few ideas of tasks to assign.

  • Who is going to help you move around in your dress?
  • Who is going to take care of getting the flowers where they need to go?
  • Who has the rings?
  • Who has the marriage certificate and who is signing as a witness?
  • Who can help your photographer with family members names?
  • Who will direct the bridal party to walk down the isle?

The above are just a few ideas and suggestions. Your wedding day is the start to a beautiful life together with your spouse. Think about what will work best for you two, and plan out the details in a way that you can really enjoy the day.


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